Ask voraciously.

Once the agreement is signed by both sides and your first payment has cleared. The College may hold a date for up to 7 days while you decide; a hold is not a booking, and if another group asks for the same date, you have 24 hours to sign and pay the first payment. Book at least one month ahead, and up to 24 months ahead, through our inquiry form: https://ursinus.univenue.io/portal/inquire

No. Outside companies, organizations and families all rent under the same agreement. Start on the inquiry form: https://ursinus.univenue.io/portal/inquire

38 venues: auditoriums and theaters, a dining hall, meeting and reception rooms, lawns, plazas and terraces, and athletic fields, courts and the Floy Lewis Bakes Center. They host weddings, conferences and corporate events, performances and ticketed shows, community and non-profit events, athletics and camps, and film and photo shoots. Largest seated rooms: Upper Wismer Dining Hall (550 at tables), Bomberger Hall Auditorium (464 seats) and Lenfest Theater (380 seats). Weddings: the ceremony in Bomberger Hall Auditorium, the reception on Berman Lawn, on the Schellhase Commons terraces or in Upper Wismer Dining Hall. Outdoor spaces have no indoor rain backup. See every space: https://events.ursinus.edu/venues/

Each space comes as it is, with the furniture already in it. The College supplies no extra tables, chairs or linens; a rental company may bring them with the College's written permission. Where a space shows no capacity, give your guest count on the inquiry form: https://ursinus.univenue.io/portal/inquire

The College's event spaces are ADA compliant. Requests for special assistance are due at least 10 working days before the event; list them on the inquiry form: https://ursinus.univenue.io/portal/inquire

Each event is quoted individually through our inquiry form: one total for the venue, the hours and the services your event needs. There is no damage deposit. The first payment is due when you sign the agreement and is non-refundable except as the agreement provides; the balance is due no later than 30 days before the event, so an event booked within 30 days of its date is paid in full at signing. Pay by check payable to Ursinus College, mailed to Ursinus College, Attn: Protocol & Special Events, 601 E. Main Street, Collegeville, PA 19426-1000, or by the other payment options shown on your invoice. Charges that arise at or after the event, such as extra staffing, extra services, cleaning or repairs, are invoiced separately and due on receipt. Request your quote: https://ursinus.univenue.io/portal/inquire

Your invoice email links to your invoice page, where the invoice can be saved as a PDF for your finance office. Booking another event? Start on the inquiry form: https://ursinus.univenue.io/portal/inquire

A certificate of insurance, at least 14 days before any access to or use of the venue. No setup, delivery, rehearsal or event takes place until the College has accepted it in writing, and the College's review or acceptance does not waive any requirement or limit your liability. It shows:

• Commercial general liability on an occurrence form of at least $1 million per occurrence and $2 million general aggregate, or $2 million per occurrence and a higher aggregate set by the College for high-risk or large events, including concerts. The College sets the limits by event risk and may require higher limits, umbrella or excess coverage, and event-specific endorsements.
• If the event involves minors or vulnerable individuals: abuse and molestation liability, at limits acceptable to the College.
• If alcohol is served: liquor liability of at least $2 million per occurrence and $2 million in the aggregate, with the College as an additional named insured. It can be endorsed onto the general liability policy.
• Issued to Ursinus College, 601 E. Main Street, Collegeville, Pennsylvania 19426.
• Ursinus College and its trustees, officers, employees, students, agents and volunteers as additional insureds on all required liability policies, for ongoing and completed operations, with separation of insureds and no exclusions inconsistent with your event.
• A waiver, by you and your insurers, of all rights of recovery and subrogation against the College and its trustees, directors, officers, employees, students, agents, volunteers, affiliates, successors and assigns, under every required policy, to the extent permitted by law.
• Every policy primary and noncontributory.

A single-event (special event) policy is accepted only with the College's prior written approval. Copies of policies and endorsements are provided on request. Every outside vendor, including caterers and rental companies, provides its own certificate at the same limits, naming Ursinus College as additional insured. Upload certificates through the College's booking portal, using the certificate upload link you receive. Start on the inquiry form: https://ursinus.univenue.io/portal/inquire

Before you sign: yes. Use Request a change on your proposal page and you receive a revised proposal; a new date depends on availability. After you sign, a change takes effect only once the College approves it in writing, and approval can depend on availability, operational and safety requirements and payment of the resulting costs. Hours can be reduced until 30 days before the event, with any fee reduction set by the College on the costs it actually avoids; a reduction within 30 days does not lower the amount due. Added time is charged at the College's then-current rates or the agreed pro-rata cost, plus any incremental expenses. A new event or an extra date starts on the inquiry form: https://ursinus.univenue.io/portal/inquire

The Contracting Entity you enter on the inquiry form, with the agreement signed on its behalf. The same name must be the insured on your certificate of insurance, so enter the name your insurer uses. The person who signs also personally guarantees payment, together with the organization. Start on the inquiry form: https://ursinus.univenue.io/portal/inquire

The total follows the venue, the hours and what your event requires; before you sign, adjust the hours or the space with Request a change on your proposal page. The lines the College requires stay: security as the College deems necessary for the size, scope and nature of the event, College-approved technical staff where required, and housekeeping when the College decides it is needed. For a quote on a different setup, use the inquiry form: https://ursinus.univenue.io/portal/inquire

Every space has an A/V setup. Technical support is not included. A/V services are billed in addition, and the College may require its approved technical staff. Bringing your own equipment or A/V company needs the College's written permission. Bomberger Hall Auditorium has an organ and a grand piano on stage: include the piano in your request (the College needs at least 48 hours' notice to unlock it); it stays in place, and no food or drink goes on it. List your A/V needs on the inquiry form: https://ursinus.univenue.io/portal/inquire

Parkhurst Dining Services is the College's in-house caterer. Outside caterers are permitted for an outside catering fee. Other than water, all food and drink comes from Parkhurst or a permitted outside caterer. Final counts and menu changes are due 14 days before the event. No food or drink in the Lenfest Theater or the Black Box Theater, nor, unless the College agrees in writing, in the gymnasium, dance classrooms, fitness center, pool area, basketball court, fields or the field house. Alcohol needs the College's prior written consent and is provided and served only by the College's in-house caterer: no bringing your own, no sales and no cash bar. It is served only in your booked venue, needs at least 14 days' notice and requires liquor liability insurance. Add your catering and bar plans to the inquiry form: https://ursinus.univenue.io/portal/inquire

No candles, hot plates or cooking in any room. No nails, staples, adhesives or tape, at any time; no signs on painted or varnished surfaces; no wires run, ceiling tiles moved or anything hung from drop ceilings. No fog, haze, mist, smoke or other atmospheric-effect machines in any College building, and no fireworks, explosives or highly flammable materials anywhere on campus. Signs need the College's approval and go only where the College allows. A tent is its rental company's responsibility: permits, stakes or weights, placement and its own insurance. Note your decorations on the inquiry form: https://ursinus.univenue.io/portal/inquire

Nothing is delivered or set up until the College has accepted your certificate of insurance in writing. Bringing furnishings or equipment on campus needs the College's written permission, and there is no storage for them: everything leaves at the end of your rental period, or the College removes it at your expense. A setup or breakdown that differs from the room's normal arrangement is an extra service. Leave the venue clean, safe, orderly and sanitary; the College decides whether housekeeping is needed, and repairing any damage is at your cost. Plan your schedule on the inquiry form: https://ursinus.univenue.io/portal/inquire

601 E. Main Street, Collegeville, PA 19426. Guests use the campus lots, including the Wismer, Corson, Patterson, 9th Avenue and Main Street Village lots and admissions visitor parking. There is no reserved parking for your group, no parking in fire lanes or 24-hour reserved areas, and no motor homes or campers on campus; campus speed limits and parking rules apply. Directions and the campus map: https://events.ursinus.edu/about/#directions

A site representative is on site and available throughout your event. Security services will be coordinated and provided by Ursinus College Campus Safety, in partnership with the local law enforcement or selected third-party security personnel, as deemed necessary based on the size, scope, and nature of the event. You pay for the security your event requires and may not hire security on your own. Give your guest count and event format on the inquiry form: https://ursinus.univenue.io/portal/inquire

Every venue page shows the space in photos, most with a 360 view, and the campus itself is in 360 on the campus page: https://events.ursinus.edu/about/. Most events can be planned without a visit: https://events.ursinus.edu/venues/

Ticketed events and filming or photography: yes; the College takes no share of ticket sales. Using the College's name or images in your publicity needs its written permission, and music and other licenses are yours to obtain. Gambling and solicitation: no. Tobacco: not anywhere on campus. Animals: service animals only. Drones and weapons: no. Minors: everyone under 18 is accompanied and supervised by a responsible adult at all times. Start on the inquiry form: https://ursinus.univenue.io/portal/inquire

Yes. Camps and clinics are welcome; the pool, the gym and the athletic fields are approved case by case with the College's Athletics department. A camp, a summer program or any request with more than one date is planned with you on a call: send your dates and group size through the inquiry form: https://ursinus.univenue.io/portal/inquire