How booking works.
Four steps from a first inquiry to a confirmed event — and a plain account of what the College publishes, and what it confirms for each event individually.
Four steps.
- 01
Tell us about your event
Share the date (and alternates), estimated attendance, format and any known requirements through the inquiry form. It takes a few minutes.
Open the inquiry form - 02
We match the space
The events team reviews availability against the College calendar and suggests the rooms, lawns or theaters that fit — with capacities and equipment confirmed from the College’s own room inventory.
- 03
Tour and confirm
Visit the campus, walk the spaces and confirm the details: setup, audio-visual support, catering, parking and the College’s event policies.
- 04
Host at Ursinus
Host your event on campus, with the events team as your one point of contact from the inquiry form onward.
As published.
Everything here comes from ursinus.edu. Where the College publishes nothing, this site says so rather than guessing — the events team confirms those points in writing for your event.
- Community events
- Ursinus opens its campus to the community: Movies on the Lawn is hosted each summer with the Borough of Collegeville on Berman Lawn, Community Night reservations are accepted, and more than fifteen athletic camps and clinics run through the year.
- Audio-visual equipment
- Every venue listing on this site carries the equipment the College publishes for that room — projector screens, HDMI laptop hookups, podiums, PA and sound systems, wireless presentation, media players and writing surfaces. Technical staffing for an event is confirmed during inquiry.
- Rates and event rules
- Rental rates are not published: each event is quoted individually through the inquiry form. Insurance requirements, catering and alcohol rules and accessibility are answered on the questions and answers page: Questions and answers
Send these.
- Preferred date and alternate dates
- Estimated attendance
- Event format and running order
- Venue preference, if you have one
- Audio-visual and staging needs
- Catering, dining or reception plans
- Parking and arrival expectations
- Whether you would like a campus tour
Ready for the first step?
Send the date, the guest count and the format. The events team confirms availability and comes back with the spaces that fit.
A question first? Read the questions and answers
- Your date, and an alternate
- Estimated attendance
- The format you have in mind